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Earthdance is a networking project
with the aim of uniting a coalition of promoters from across the world
that believe strongly in peace and the future of our planet. Each promoter
creates an Earthdance event using their own funds, like they would any
other normal event. There are no conditions on how big or small the event
is. Promoters can create events with 50,000 people or with a few hundred.
The spirit of Earthdance is participation on whatever level feels right.
DEFINE YOUR EVENT: Private
or Pulbic Event (top)
Which scenario below best describes your event?
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PRIVATE
EVENT:
Family & Friends
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PUBLIC
EVENT:
Open to the Public
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- Party in your home
- Party is private
- Guests personally invited
- 5 - 100 guests invited
- more
info...
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- Event held in public location
- Party open to the public
- Guests drawn via promotion
- 100 or more attendees expected
- Continue on this
page...
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To be considered an official Earthdance
Public Event, you must register and be approved by the Earthdance International
Coordinator. If you have any questions, please contact us at  .
PROMOTERS RESOURCE AREA (top)
Following registration and approval from the Earthdance International
Coordinator, your city will be added to the official list of participants
and will receive a password for the Promoters Resource Area.
This contains useful information such as logos,
images, a promoter chat room (tribe.net),
press releases, VJ Resources,
a sample "How to" timeline, and Earthdance
Overview Documents to help with press, marketing and local
sponsorship.
OFFICIAL EARTHDANCE WEBPAGE
FOR EVERY EVENT (top)
We will help you promote your event by having your own web page
on the official ED site with the basic event info. You
create your own page by filling out a simple form - no webskills necessary!
The URL for your individual page will be:
http://www.earthdance.org/youreventcity
This page will link to your site if you have one.
You will be able to log in and manage your own web page.
WEBCASTING IN 2008(top)
Information will be coming soon...All registered promoters recieve
email updates Earthdance and will be informed of the status of the webcast
and invited to participate.
Please
read these promoter guidelines to see if being a promoter is right for
you. Once you have read them, you can proceed to the Registration
Form. If you don't think you want to be a promoter, please consider
having a:
Private Event .
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(Download
as a Word Doc)
PROMOTER
GUIDELINES FOR 2008
| PROMOTER
AGREEMENTS
- To observe the Prayer for
Peace moment
(4pm PDT, September 13, 2008)
Click
here to see what time this will be in your time zone
- To create an Official Earthdance
Webpage with our easy to use system.
- To Select a Charity (local
or international) and give them presence
at your event to educate your guests
- To Donate 50% or More of
Your Profits to the chosen charity.
Events
making over $2000 USD profit Give 10% to Earthdance
International
(i.e. $2000 profit: keep $1000, Charity $800, ED $200)
what if I am not going to charge
admission?
- To fill out the and Post-Event
form by Nov 1, 2008.
- To Communicate Regularly
with the Earthdance International Coordinator
- To use the Earthdance Logo
and put the URL (www.earthdance.org)
on your local event materials and website (if you have one)
- To refer to your event by its location
name in addition to Earthdance, for example: Earthdance
London
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PRAYER
FOR PEACE GUIDELINES
The Prayer for Peace is a 4 minute
track that promoters commit to playing simultaneously
across the globe linking the entire Earthdance community in celebration
of world harmony and peace.
In 2008, the Prayer for Peace will be played
on Saturday, September 13th, 4pm PDT (Pacific
Daylight Time) (click
here to calculate what time it will be your time zone).
We encourage you to download
the Prayer for Peace MP3 well in advance of September
13th in order to avoid disruptions due to heavy traffic.
OFFICIAL
EARTHDANCE WEBPAGE (top)
Every public event needs to have
its own web page on the official Earthdance site with the basic
event info. This page can be linked to any other website
for more details (if you already have a website).
You create your own page by
filling out a simple form -
no webskills necessary!
The URL for your individual page will
be:
Once
you are registered, you will be given a username and password
to log in and manage your own web page.
CHARITY
GUIDELINES
Selecting a Charity
| Supporting Your Charity Financially
SELECTING
A CHARITY: The main mission of Earthdance is to bring
together diverse populations around the world for in a synchronized
celebration of peace. Recognizing the power of "Think Globally,
Act Locally," we require Earthdance promoters to
select one or more local charities to promote and support at your
event.
Part of the Registration Process is to
name your charity. You invite this charity to your event and give
them space to display information tables, collect petitions and
give speeches at your event, etc...
We want to help you promote your
charity. If they have a web address, will will add their
site as a link from our international website. See
the list of charities supported in the past.
In the past we suggested you choose a local
charity that fits under the banner of one of the Earthdance causes:
- The Welfare of Children
- Urban Youth
- Indigenous Peoples
- International Relief and Development
- Environmental Protection & Sustainability
- Organizations that help Promote Peace
SUPPORTING
YOUR CHARITY FINANCIALLY: Not all events make money - it is
not a requirement. Some events are free to the public
and get everything donated. But if your event does make money,
we require that you make a 50% donation to your charity if you
make a profit (after expenses). Although
many promoters donate much more than 50%, we do suggest keeping
some see money for the following year's event.
After you pay off all your expenses, if
your event makes over $2000 USD in profit, we
are asking you to support the main office by giving us 10% of
your profit. For example. If you made $2000 profit, you would
keep $1000, send $800 to your charity and $200 to Earthdance International.
IF YOUR PROFIT IS
OVER
$2000 USD,
Use this chart
Total Profit
(after expenses)
ex ($2000)
100%
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IF YOUR PROFIT IS LESS
THAN
$2000 USD,
Use this chart
Total Profit
(after expenses)
ex ($600)
100%
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You
Keep
50%
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Charity
Gift
40% |
Support
Earthdance
10% |
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You
Keep
50%
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Charity
Gift
50% |
$1000 |
$800 |
$200 |
|
$300 |
$300 |
Earthdance requests
that donations be made to your selected charity within 6 weeks
of the event.
EARTHDANCE LOGO
& WEB ADDRESS
We require that all Earthdance
Promoters use the Earthdance Logo & Web Address (www.earthdance.org)
on your materials. If you have a website of your own that you are
using to promote the Earthdance event, we require that you put our
logo and a link to the International site. The logo is available
for download in our Promoters Resource section. Check out the beautiful
flyers that have been created for Earthdance events
worldwide.
THE POST-EVENT
FORM
Part of your obligation as a promoter is
to follow-through with a Post Event Report. Even if your event
was cancelled at the last minute, we need to know about it. The
Post Event Form needs to be filled out by Nov 1, 2008. This
gives everyone plenty of time to recover and tally-up attendance
and profits.
By filling out the Post-Event Form, we
can get accurate statistics on attendance, and track charity support.
This form is crucial to paint the global picture. Time allowing,
pictures or stories from your event will be posted on our website
before the end of the year. Promoters who fill out the forms and
communicate responsibly will be our first consideration if and
when we are able to financially support Earthdance events globally.
| PROMOTER
AGREEMENTS
- To observe the Prayer for
Peace moment
(4pm PDT, September 13, 2008)
Click
here to see what time this will be in your time zone
- To create an Official Earthdance
Webpage with our easy to use system.
- To Select a Charity (local
or international) and give them presence
at your event to educate your guests
- To Donate 50% or More of Your Profits
to the chosen charity.
Events
making over $2000 USD profit Give 10% to Earthdance
International
(i.e. $2000 profit: keep $1000, Charity $800, ED $200)
- To fill out the Post-Event
Form by Nov 1, 2008.
- To Communicate Regularly
with the Earthdance International Coordinator
- To use the Earthdance Logo
and put the URL (www.earthdance.org)
on your local event materials and website (if you have one)
- To refer to your event by its location
name in addition to Earthdance, for example: Earthdance
London
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Disclaimer:
Earthdance
is a networking project that encourages people to work within
their local community. Although Earthdance supports all official
promoters we cannot be held responsible for the management of
funds raised by individual promoters.
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If you want to get involved, but are not
a promoter,
consider having a private event.
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