Get Involved: Public Events

Earthdance is a networking project with the aim of uniting a coalition of promoters from across the world that believe strongly in peace and the future of our planet. Each promoter creates an Earthdance event using their own funds, like they would any other normal event. There are no conditions on how big or small the event is. Promoters can create events with 50,000 people or with a few hundred. The spirit of Earthdance is participation on whatever level feels right.

DEFINE YOUR EVENT: Private or Pulbic Event (top)

Which scenario below best describes your event?

PRIVATE EVENT:
Family & Friends

PUBLIC EVENT:
Open to the Public
  • Guests personally invited
  • Party in your home
  • Party is private
  • 5 - 100 guests invited
  • more info...
  • Guests drawn via promotion
  • Event held in public location
  • Party open to the public
  • 100 or more attendees expected
  • Continue on this page...

To be considered an official Earthdance Public Event, you must register and create an Earthdance Location Group on the Earthdance Network:

http://www.earthdancenetwork.com/groups

PROMOTERS RESOURCE AREA (top)
Following registration you will receive an automated response that covers the basics of being an Earthdance event promoter and a link to the Promoters Resource Area.

The Promoters' Resource Area contains useful information such as logos, images, press releases, and Earthdance Overview Documents to help with press, marketing and local sponsorship. 

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OFFICIAL EARTHDANCE COMMUNITY PAGE FOR EVERY EVENT(top)
We will help you promote your event by having your own web page (Event Location Group) on the official Earthdance Network website.

Your Event Location Group should be called Earthdance (Your Location). Your location is considered to be City or town that your event is being held in (or the nearest City or Town to your event if it is in a remote location). You can not name your event after a State or Country as there are or will be other events in your region.

Your event location page should have your event flyer as its image and you can utilize the network to promote your event and build your own fully interactive community.

You can upload videos, photos, blogs, forums and build community through your Earthdnace Event Location Group

If you already have a website for your event, you till need to create an event Location Group page but you can add your own URL at the top and encourage people to go there to find your information.

To see an example of a Location Group, go to:

http://www.earthdancenetwork.com/group/earthdancesopaulo

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EARTHDANCE "GIVE BACK" INITIATIVE (Licensing Fee/Donation) (top)
Earthdance International co-ordinates the annual event which has grown to include hundreds of locations around the world. Because of this growth, we need to properly fund a staff to coordinate the international event. Our current model is not sustainable, so we have come up with a simple solution that will honour the integrity of the event, our international promoters as well as our central office.

Many Earthdance events are free to the public and do not make any profit. That is fine - because the purpose of Earthdance is to get everyone around the world to celebrate Peace at the exact same moment. However, in order to be more sustainable, Earthdance is looking to promoters who do make a profit at their events to help support our efforts.

Based on the typical "licencing" concept that many international organizations use, we have come up with the Earthdance "Give Back" initiative, where all promoters who charge an admission to their events or expect to make a profit from sponsorships will pay a simple fee in the form of a donation to Earthdance international. This fee is loosely based on projected attendance - where promoters pay $1 (or whatever monetary unit of comparable value in your country) per expected attendee. To keep it fair, we set each tier range fee based on the lowest # of attendees per tier.

If you are doing a free event, then you need not pay this licensing fee donation.

For events that are charging admission, we understand that this is different than how we have organized in the past so, this is a good faith request - not a requirement. Just do what you can and let us know your thoughts. We hope in the future, you can budget in this licensing fee/donation as part of your planning process.

Here is our new Earthdance Giveback initiative:

If your event is free
You have the option to donate any amount you wish - or nothing at all

If you are charging admission and you expect :
Please consider making a donation of :
less than 200 attendees
 any amount (if any) that feels good to you!
between 200 - 1,000 attendees
 $100 or more
between 1,000 - 5,000 attendees
 $1,000 or more
between 5,000 - 10,000 attendees
 $2,500 or more
over 10,000 attendees
 $5,000 or more

 

WEBCASTING IN 2010 (top)
Information will be coming soon...All registered promoters recieve email updates Earthdance and will be informed of the status of the webcast and invited to participate.

Please read these promoter guidelines to see if being a promoter is right for you.  Once you have read them, you can proceed to the Registration Form.  If you don't think you want to be a promoter, please consider having a:
Private Event .



PROMOTER AGREEMENTS & GUIDELINES FOR 2010

THE 8 PROMOTER AGREEMENTS

  1. To observe the Prayer for Peace moment
    (TO BE ANNOUNCED)

  2. To create an Official Earthdance Event Location Group in the Earthdance Network.

  3. To Select a Charity (local or international) and give them presence at your event to educate your guests.

    4.
  4. To Donate 50% or More of Your Profits (after expenses) to the chosen charity.

  5. To fill out the and Post-Event form by Nov 1, 2010.

  6. To read any emails sent to you from promoter@earthdance.org

  7. To include the Earthdance Logo and URL (www.earthdance.org) on your local event materials and website (if you have one). It is important that people understand you are part of a bigger event.

  8. To refer to your event by its city location name in addition to Earthdance, for example: Earthdance London
    9.

PRAYER FOR PEACE GUIDELINES

The Prayer for Peace is a 4 minute track that promoters commit to playing simultaneously across the globe linking the entire Earthdance community in celebration of world harmony and peace. 

We encourage you to download the Prayer for Peace MP3 well in advance in order to avoid disruptions due to heavy traffic.

 

OFFICIAL EARTHDANCE WEBPAGE (top)
To be officially recognized as an Earthdance event, every public event needs to have its own Event Location Group on the Earthdance Community Network site.  This page can be linked to any other website for more details (if you already have a website).

Your Event Location Group page allows you to upload photos, videos, start forum discussions and build a vibrant community. Its a great resource for all earthdance Event Promoters to use.

Please join the Earthdance Network:
http://www.earthdancenetwork.com

The URL for your individual page will be:

http://www.earthdancenetwork.com/group/earthdanceyoureventcity

to see an example:
http://www.earthdancenetwork.com/group/earthdancevancouver

 

CHARITY GUIDELINES

Selecting a Charity | Supporting Your Charity Financially

SELECTING A CHARITY: The main mission of Earthdance is to bring together diverse populations around the world for in a synchronized celebration of peace. Recognizing the power of "Think Globally, Act Locally," we require Earthdance promoters to select one or more local charities to promote and support at your event.

Part of the Registration Process is to name your charity. You invite this charity to your event and give them space to display information tables, collect petitions and give speeches at your event, etc...

We want to help you promote your charity. If they have a web address, will will add their site as a link from our international website. See the list of charities supported in the past.

In the past we suggested you choose a local charity that fits under the banner of one of the Earthdance causes:

  • The Welfare of Children
  • Urban Youth
  • Indigenous Peoples
  • International Relief and Development
  • Environmental Protection & Sustainability
  • Organizations that help Promote Peace
    •

 

SUPPORTING YOUR CHARITY FINANCIALLY: Not all events make money - it is not a requirement. Some events are free to the public and get everything donated. But if your event does make money, we require that you make a 50% donation to your charity if you make a profit (after expenses). Although many promoters donate much more than 50%, we do suggest keeping some see money for the following year's event.

EARTHDANCE LOGO & WEB ADDRESS

We require that all Earthdance Promoters include the Earthdance Logo & Web Address (www.earthdance.org) on your materials (like a sponsor logo & link). We require this because it is important that people understand you are part of a global event.

If you have a website of your own that you are using to promote the Earthdance event, we require that you put our logo and a link to the International site. The logo is available for download in our Promoters Resource section. Check out the beautiful flyers that have been created for Earthdance events worldwide.

THE POST-EVENT FORM

Part of your obligation as a promoter is to follow-through with a Post Event Report. Even if your event was cancelled at the last minute, we need to know about it. The Post Event Form needs to be filled out by Nov 1, 2010. This gives everyone plenty of time to recover and tally-up attendance and profits.

By filling out the Post-Event Form, we can get accurate statistics on attendance, and track charity support. This form is crucial to paint the global picture. Promoters who fill out the forms and communicate responsibly will be our first consideration if and when we are able to financially support Earthdance events globally.

THE 8 PROMOTER AGREEMENTS

  1. To observe the Prayer for Peace moment
    (TO BE ANNOUNCED)
    Click here to see what time this will be in your time zone

  2. To create an Official Earthdance Event Location Group in the Earthdance Network.

  3. To Select a Charity (local or international) and give them presence at your event to educate your guests. In 2009, we strongly encourage you to select a charity that supports children.

  4. To Donate 50% or More of Your Profits to the chosen charity.

  5. To fill out the and Post-Event form by Nov 1, 2010.

  6. To read any emails sent to you from promoter@earthdance.org

  7. To include the Earthdance Logo and URL (www.earthdance.org) on your local event materials and website (if you have one). It is important that people understand you are part of a bigger event.

  8. To refer to your event by its city location name in addition to Earthdance, for example: Earthdance London

Disclaimer: Earthdance is a networking project that encourages people to work within their local community. Although Earthdance supports all official promoters we cannot be held responsible for the management of funds raised by individual promoters.

If you want to get involved, but do not wish to put on a PUBLIC event,
please consider having a private event.

 

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REGISTRATIONS ARE CLOSED!


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IF YOU ORGANIZED A PUBLIC EVENT IN 2009, PLEASE:

FILL OUT THE
2009 POST EVENT FORM



   Promoter Highlights:

2009 Promoters,
please fill out the:

POST EVENT FORM